TIMEKEEPING GUIDE
Government contractor timesheet software: what to evaluate
A useful timekeeping tool should fit the contractor’s documented procedures, project structure, and review responsibilities. Use this checklist to evaluate the workflow—not to assume a software purchase establishes compliance.
Start with the work employees need to record
List the work employees may charge before choosing a system. Contractors often need to distinguish projects, contract objectives, indirect work, and leave. Codes should be recognizable to the people entering time, and access should reflect the work each person is assigned.
In Strike Timesheet, administrators set up projects and charge codes, then assign available work to each employee. A project being present in the directory does not itself authorize an employee to charge it.
Check the complete timekeeping workflow
- Daily entry: employees record hours against work dates and available charge options.
- Review: employees explicitly submit a timesheet to their assigned reviewer; saving a draft is not submission.
- Corrections: returned entries carry a reviewer’s reason, and later correction requests have a separate review path.
- Schedules and rules: configured pay periods and organization policy guide when and how employees can enter time.
- System fit: confirm separately how timekeeping data connects to your payroll, accounting, labor-distribution, and billing procedures.
Treat software as one part of the control environment
DCAA’s government-contract guidance describes timekeeping controls alongside contractor procedures and accounting-system practices. A timesheet application cannot write your policies, decide whether a cost is allowable, reconcile your general ledger, or demonstrate that employees followed your procedures.
Compare the product’s actual workflow with your own approved procedures, contract terms, and accounting environment. Get qualified advice for your organization’s specific contracts and circumstances.
What Strike Timesheet does—and does not—claim
Strike Timesheet provides project-based time entry, per-person work assignments, configured pay periods, explicit submission and review, and reasoned correction workflows. Core timekeeping is free.
Strike Timesheet does not claim government approval or certification, and using it does not guarantee compliance with DCAA, DISA, FAR, DFARS, or any contract requirement. It is a timekeeping tool—not a substitute for payroll, accounting, or contract-specific review.
Common questions
What should contractors look for in timesheet software?
Check that the workflow supports your actual charge structure, employee-specific access, timely entry, documented review, corrections, and reconciliation with the systems and procedures your company uses.
Does buying timesheet software make a contractor compliant?
No. A software feature list does not establish that a company’s accounting system, written policies, labor charging, or employee practices satisfy a contract or government requirement.
Sources
Consult official guidance and qualified advisers for your specific contract and accounting system.
See the timekeeping workflow
Explore Strike Timesheet’s verified features. Core timekeeping is free; setup and access still follow your organization’s policies.
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