DCAA timekeeping: evaluate the process, not a software label

What DCAA guidance says about timekeeping

DCAA’s public guidance for government cost-type contracts describes a timekeeping system that identifies employees’ labor by cost objective, a labor-distribution process that charges direct and indirect labor appropriately, an approval process, and daily timesheets. It also calls out documented procedures, including how job codes are set up, how time is tracked, and how timesheets are reviewed.

Those points are a starting place for an internal review—not a complete assessment of your contract, accounting system, or policies. Read the source material and have your organization’s qualified adviser evaluate how it applies.

Map those controls to the software workflow

• Charge objectives: can employees find and choose only the project codes and work categories assigned to them?
• Daily records: can employees enter time by work date within the company’s configured schedule and rules?
• Accountability: is it clear who submitted the timesheet and which eligible reviewer must act on it?
• Corrections: are returned entries accompanied by a reason, with subsequent changes routed for review where required?
• Accounting-system connection: how will your organization reconcile timesheets and labor distribution with payroll, the general ledger, and billing records?

How Strike Timesheet handles time entry and review

Employees record time against organization-managed project charge codes or assigned indirect-work and leave categories. Administrators control assignments; a project or code is not chargeable merely because it exists.

Employees save drafts and explicitly submit timesheets to their assigned reviewers. Reviewers can approve or return a sheet with a reason. Correction requests for submitted or approved time have a separate reviewer decision. These are workflow controls—not proof that a contractor’s accounting system is acceptable.

No DCAA approval or compliance guarantee

Strike Timesheet is not represented as DCAA-approved or DCAA-certified. No software choice by itself establishes compliance: a contractor must assess its full system, written procedures, contract obligations, and actual employee practices.

Strike Timesheet also does not claim DISA approval. Verify requirements with the contracting officer and qualified compliance or accounting advisers for the contract in question.

Sources

Consult official guidance and qualified advisers for your specific contract and accounting system.

• DCAA: Requirements for Government Cost Type Contracts